Let's jump in the topic: How to create an effective prompt?
As explained in the video, copy and paste the following in your LLM (ChatGPT, Claude AI, Gemeni, …) and type: "I want to create a prompt to…". Example: I want to create a prompt to understand how leadership enhancement can help me to develop my management skills.
Copy the text below and paste it into your LLM:
I want you to help me craft a highly effective, precise, and actionable prompt through a structured 3-iteration process, where you ask me one question at a time in each phase. Each iteration builds on the previous one, refining the prompt with my input. Before proceeding to the next, you will wait for my answer after each question.
How It Works
Iteration 1 – Build the Base
Draft or revise my initial prompt
Define key elements: role, context, tasks, and objectives
Provide a brief overview of the process
Evaluate for clarity, completeness, and relevance
Ask me five targeted questions, but strictly one at a time, waiting for each of my answers before asking the next
Iteration 2 – Sharpen & Expand
Refine the prompt with enhanced specificity and context
Expand on critical details and check for missing information
Assess clarity, actionability, and output potential
Ask me five new strategic questions, again one at a time, waiting for each answer before moving on
Iteration 3 – Perfect & Polish
Finalize the prompt with precise wording for optimized performance
Address edge cases and maximize output quality
Deliver the final prompt and summarize key improvements
Welcome to Gofian, I hope you enjoyed the prompt!
Artificial intelligence is transforming our habits and playing an increasingly important role in our daily lives. We believe it has a deep impact on our professions. The Gofian website is dedicated to supporting projects in artificial intelligence learning. Its goal is to provide relevant information, tips, technical best practices, high-performing applications, and essential security and ethical guidelines for utilizing AI.
As our goal is to demystify AI, we are pleased to share our journey of understanding.
Here's what you can explore on this website:
What is AI?
  • A Brief History of AI
  • AI Governance
  • Some key definitions
  • Various types of prompting techniques
  • How to structure an effective prompt?
  • Examples of Responsible AI Usage Best Practices
  • Some popular AI tools
The Role of AI in Project Management
  • Advantages of AI in Project Management
  • Challenges and Limitations
  • The Importance of Human-Centric AI
Conclusion
Transforming project management with human-centric AI principles
What is AI?
Artificial Intelligence (AI), famously described by Andrew Ng as "the new electricity," is actively transforming industries. AI significantly boosts efficiency and drives innovation by automating tasks like reasoning and decision-making with the power of data and algorithms. Like electricity, AI is a general-purpose technology that creates opportunities for building new applications. It is undeniably establishing itself as a foundational utility for the future.
A Brief History of AI
The evolution of AI spans from the 1950s to the present day and is characterized by significant transitions in complexity and capability. It began with simple rule-based systems and early neural network concepts, followed by a period of limited progress known as the 'AI winter' during the 1970s and 80s. The 1990s and 2000s saw the rise of practical machine learning applications as computing power increased. The 2010s brought a revolution in deep learning, made possible by big data and hardware acceleration, resulting in breakthroughs in image recognition, natural language processing, and game-playing AI. The 2020s have witnessed the emergence of large language models and multimodal AI systems, opening up exciting possibilities for the future of artificial intelligence in areas such as conversation, content generation, and complex problem-solving
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AI Governance
AI Ethics
AI ethics refers to the principles and guidelines governing the responsible development and use of artificial intelligence. They emphasize fairness, transparency, privacy, accountability, and harm prevention, promoting ethical AI systems that respect human rights and societal values.
AI confidentiality
AI confidentiality aims to ensure privacy and security while adequately handling sensitive data when using AI systems. It involves protecting personal information and intellectual property, implementing data protection measures, and following relevant regulations like GDPR. Core practices include data anonymization, access control, and maintaining trust while using AI responsibly.
The EU AI Act
The EU AI Act is a proposed framework to regulate AI in the EU, concentrating on safety, fundamental rights, and innovation. It categorizes AI systems into four risk levels: unacceptable, high, limited, and minimal/no risk, with strict regulations for high-risk applications. Prohibited practices include harmful uses such as social scoring and specific types of biometric surveillance. Transparency requirements ensure that users are informed when they interact with AI. The act promotes innovation through AI sandboxes and is anticipated to take effect by 2026.
U.S. Blueprint for AI Bill of Rights
The U.S. Blueprint for an AI Bill of Rights and the EU AI Act both aim to ensure ethical and responsible AI use, emphasizing protection from harm, prevention of discrimination, and transparency. However, the U.S. Blueprint focuses on safeguarding individual rights through non-binding principles such as equitable design, user control over data, and the option to opt out of automated systems. In contrast, the EU AI Act is a binding regulatory framework that categorizes AI by risk levels, mandates human oversight in high-risk applications, and enforces compliance across industries, emphasizing systemic risks and alignment with GDPR for data protection.
AI Risk Management
AI risk management tackles issues such as bias, adversarial attacks, and data exposure with proactive strategies like anticipating risks, promoting a security-conscious culture, and aligning AI security with organizational goals. Utilizing advanced tools, maintaining continuous monitoring, and integrating security into development ensures resilient and trustworthy systems.
Some key definitions
Algorithm
An algorithm is a step-by-step procedure or set of rules designed to solve a specific problem or perform a task. It consists of a logical sequence of instructions that takes input, processes it, and produces the desired output, ensuring clarity, efficiency, and repeatability. Algorithmic thinking improves clarity, precision, and efficiency by structuring ideas systematically, helping AI deliver relevant responses. Its iterative nature ensures continuous improvement, refining prompts for optimal outcomes.
Machine Learning
Machine learning is a branch of artificial intelligence where computers learn from data to recognize patterns and make predictions without being explicitly programmed. It operates by analyzing input data (such as images, text, or numbers) to identify patterns and then utilizes these learned patterns to make decisions regarding new data.
Deep learning
Deep learning is a specialized subset that utilizes artificial neural networks with multiple layers (deep networks) to automatically learn complex patterns. While traditional machine learning often necessitates manual feature engineering, deep learning can automatically identify important features in raw data, making it particularly effective for tasks such as image recognition, natural language processing, and speech recognition. However, it typically requires significantly more data and computing power than simpler machine learning methods.
Large Language Model (LLM)
A Large Language Model (LLM) is a deep learning system using transformer architecture to predict probable token sequences based on input text. Trained on massive, it employs self-attention mechanisms and billions to trillions of parameters across multiple layers to generate contextual text. While capable of sophisticated pattern matching and text generation, LLMs operate through statistical prediction rather than semantic understanding. Their performance is bounded by context window size, prompt engineering quality, and training data cutoff. They can produce highly fluent outputs but may inherit biases from training data and generate plausible but incorrect information.
How tokens work in LLMs?
Consider tokens as the fundamental building blocks that AI uses to process language. When you type something, the LLM divides it into tokens (like "cat" or "ing" in "running") and then predicts the next token based on patterns it learned during training. This process resembles how your phone's autocomplete suggests the next word but is significantly more sophisticated. The LLM recalls thousands of previous tokens to maintain context when making each prediction, adding one token at a time to construct its response. This process occurs rapidly, with each new token selected based on the likelihood of what generally follows in that context, resulting in a fluid, coherent text.
Prompt
A prompt is the initial input given to an AI model. It can be a question, statement, or set of instructions. The prompt directs the model's response by providing context and specific guidance for generating an appropriate output.
Prompt engineering
Prompt engineering involves creating effective and specific inputs for AI models to guide their outputs. By thoughtfully designing questions, instructions, or contextual information, users can enhance the AI's responses to achieve desired results.
AI APIs
An AI API serves as a shortcut for integrating smart features into apps, such as text comprehension or image recognition, without the need to develop complex AI systems on your own. It offers ready-to-use tools that developers can access by simply sending requests and receiving results, greatly simplifying the process of creating intelligent apps without requiring AI expertise.
Agentic AI
Agentic AI refers to systems designed for autonomous reasoning and decision-making, implementing four key patterns: reflection (evaluating context and tasks), tool use (leveraging external resources like APIs), planning (strategic action sequencing), and multi-agent collaboration, while demonstrating adaptive behaviors within defined boundaries.
Various types of prompting techniques
  • Zero-Shot Prompting: Generating responses without any prior examples.
  • Few-Shot Prompting: Offering a few examples to guide the AI on the expected outcomes.
  • Chain-of-Thought (CoT) Prompting: Encouraging step-by-step reasoning to handle complex tasks.
  • Tree-of-Thought (ToT) Prompting: Investigating various reasoning paths or solutions to improve decision-making and creativity, allowing generative AI models to showcase advanced reasoning abilities. This approach enables these models to independently rectify their errors and consistently enhance their knowledge.
  • Skeleton of Thought (SoT): It involves creating a foundational outline or "skeleton" of the answer and simultaneously filling in the details. This approach mirrors human thinking and writing processes, often enhancing clarity and structure.
How to structure an effective prompt?
To create an effective prompt, start by providing context, including background details, constraints, and tools. Define the AI's role by specifying the required expertise and perspective. Outline tasks as clear, actionable steps with expected deliverables. Finally, state the goals, detailing the desired output format, purpose, and success criteria for the task. This ensures clarity and targeted results. It means:
Context
Provide background information, include any constraints or specific conditions, and specify available resources and tools.
Role
Specify the character the AI should embody (e.g., "Act as an engineering expert in the lime industry"). Describe the level of expertise and perspective, and include any relevant qualifications or specializations.
Tasks
Outline specific actions needed, break down complex requests into straightforward steps, and establish clear deliverables.
Goals
Specify the format of the expected output, outline the desired outcome, and define the criteria for success.
Examples of Responsible AI Usage Best Practices
Clear Communication
Be specific about your requests. The clearer your questions, the better the responses you will get. For example, instead of asking, "How can we improve our process?" consider stating, "How can we speed up order processing, from receiving to shipping, in our medium-sized warehouse?"
Protecting Information
Treat AI as if you are speaking in public. Never disclose confidential information or names. For example, instead of saying, "Analyze project X for client Y developing technology Z," say, "Analyze a renewable energy technology." project."
Ethical Use
When using AI, follow sound principles and uphold your values. Respect privacy and refrain from causing harm to others. Enhance and support human decision-making abilities. Utilize AI for positive advancement, never for harmful purposes.
Checking Results
Always verify what AI tells you, just like a detective examining clues. Never trust blindly. For instance, if AI suggests material properties for your project, check the manufacturer's specifications and industry standards before using the information.
Getting Second Opinions
When in doubt, consult a colleague. Two heads are better than one. For example, if AI suggests a significant change to your production process, consult your technical team before making any adjustments.
Staying Updated
Keep learning about AI as it evolves. Stay aware of its capabilities and limitations. Example: Set aside one hour weekly to learn about AI updates and best practices.
Some popular AI tools
ChatGPT
ChatGPT is a conversational AI created by OpenAI, designed to generate human-like responses in chat-based interactions. It predicts and constructs responses word by word based on the input, while remembering the context of the conversation to provide relevant and coherent replies.
Claude AI
Claude AI, created by Anthropic, is an AI language model designed for natural conversational interactions. It emphasizes safety, reliability, and user alignment, producing thoughtful and context-aware responses while following ethical principles in AI usage.
Microsoft Copilot
Microsoft Copilot is an AI-powered productivity assistant integrated into Microsoft's suite of tools, including Word, Excel, PowerPoint, and Teams. It utilizes AI to enhance user workflows by generating text, creating summaries, analyzing data, suggesting visual content, and automating repetitive tasks.
DALL-E 3
DALL-E 3, developed by OpenAI, is an AI model designed to generate images from textual descriptions. It interprets prompts to create unique visuals, ranging from realistic scenes to imaginative concepts. DALL-E fosters creative exploration in art, design, and visualization, providing users with a powerful tool to transform ideas into images.
Grammarly
Grammarly is a widely used AI tool that offers real-time grammar and spell checking, along with style and tone suggestions to improve writing quality.
OpenAI
OpenAI is an artificial intelligence research organization and company that develops and promotes AI technologies. It is renowned for creating advanced AI models, such as ChatGPT (a conversational AI), DALL·E (image generation), and Codex (code generation).
Python & JSON
Python is a vital language for AI development, providing robust libraries for constructing and training models. Meanwhile, JSON serves as a lightweight format for storing and exchanging data, including configurations and API responses. Together, they enhance the efficiency of AI development and deployment.
Vision Agent
Vision Agent, developed by Andrew Ng's Landing AI, is an open-source tool that applies an agentic workflow to streamline vision-enabled applications, breaking down complex image-processing tasks into manageable, automated steps for greater efficiency.
The Role of AI in Project Management
Artificial Intelligence (AI) is significantly impacting project management, providing remarkable opportunities to enhance cost savings, efficiency, and innovation. In the heavy industry sector, where projects are often large-scale, capital-intensive, and complex, AI has the potential to be a true ally.
Advantages of AI in Project Management
Cost efficiency
AI is essential for significantly lowering project costs, as it optimizes resource allocation and effectively minimizes waste.
Cost Estimation
By analyzing historical data, machine learning algorithms can assist us in generating precise cost forecasts, alleviating the concerns related to budget overruns that frequently occur in large projects.
Translation Power
AI-powered tools are transforming communication by facilitating real-time multilingual interactions. They effectively dismantle language barriers, improve collaboration, and ensure accurate understanding. By automating translations and optimizing workflows, these tools significantly lower costs, empowering organizations to function more efficiently and effectively globally.
Enhanced Productivity
AI-powered personal assistants can organize emails, prioritize tasks, and draft reports, enabling project managers to focus on strategic decision-making instead of administrative tasks. These tools save valuable time and streamline daily operations.
Enhanced Efficiency
With AI's assistance, we can boost efficiency and make better-informed decisions.
Decision maker
AI enables immediate data-driven decisions that would take humans hours or even days to accomplish. These time savings lower costs by reducing labor hours and increasing project throughput.
Task Automation
AI can manage repetitive tasks like updating schedules, gathering data, and creating reports. This automation enables our project managers to concentrate on what truly matters—strategic planning and leadership.
Risk Assessment
AI enables us to identify and evaluate risks by analyzing patterns from previous projects, offering actionable insights into potential delays or budget overruns.
Challenges and Limitations
Although the benefits of AI are substantial, we must also consider the challenges it presents:
Ethical Concerns
It's vital that the use of AI aligns with our values, particularly in decision-making processes, to prevent any unintended consequences that may impact teams and stakeholders. The five primary ethical challenges in AI center on ensuring that systems reflect human values and goals, fostering transparency in decision-making, protecting against security breaches and misuse, tackling biases to avoid unjust outcomes, and establishing clear accountability for the actions and repercussions of AI.
Complexity and resistance
Integrating AI can be complex, and it's normal for people to feel apprehensive about changes that might impact their roles. Uncertainty surrounding new tools can lead to resistance, which needs to be addressed collaboratively. This teamwork is essential to ensure that humans maintain control over the AI process.
Data Dependence
AI systems depend on acquiring high-quality data, which can be challenging to obtain.
AI over-accommodation
AI over-accommodation happens when an AI system places user satisfaction above accuracy, often resulting in exaggerated details, excessive agreement, or misinformation, which can erode trust and reliability.
AI hallucination
AI hallucination happens when artificial intelligence creates false or fabricated information that seems credible but lacks any factual basis. This issue often arises from limitations in the training data, ambiguous user prompts, or the AI's tendency to predict patterns instead of verifying facts.
The Importance of Human-Centric AI
To fully benefit from AI in project management, we must adopt a human-centric approach that ensures alignment with our values and supports everyone during the transition. Key principles include:
Transparency and Explainability
AI systems must offer clear and comprehensible insights into their recommendations, building trust among project managers and team members.
Collaboration
AI should be seen as a tool to enhance our decision-making, rather than to replace it. While AI can provide recommendations, we must ensure that the final decisions remain with experienced human experts.
Change Management
Effective training programs and open communication are essential for helping our teams adapt to AI tools. By engaging stakeholders early in the adoption process, we can foster trust and promote acceptance.
Conclusion
AI has immense potential to transform project management in the industry, yielding significant cost savings, improving efficiency, and offering innovative insights. However, we must be aware of the challenges associated with successfully implementing AI and commit to human-centric principles. By emphasizing transparency, collaboration, and adaptability, we can work together to leverage the power of AI for successful project outcomes while remaining true to our values and organizational goals.
Thank you!
Philippe

Remember that the human touch combines empathy, judgment, and connection to enhance collaboration in ways that technology cannot.
Disclaimer: The information presented on this website is sourced from accessible materials. This website was created with AI assistance, developed on WordPress, and refined with genuine expertise, care, and ethical standards.